The tenders you take part in live in an Excel file, the documents in a folder, and only the person handling it knows the submission deadline. When you lose one, nobody writes down why. The Tenders module keeps each procedure with its lots, documents, bid and outcome.
What goes into the module, what happens there and where the data goes next.
What comes in
What the module does
What goes out, and where
An example from a company that uses it.
A medical furniture manufacturer in Oradea opens the list of tenders in progress. Two have a submission deadline on Thursday, and each one's owner is named on the record.
A county hospital is buying beds, bedside tables, cabinets and trolleys. The tender is split into four lots, each with its own products.
For the beds lot, the bid is prepared in the Quotes module, with catalogue prices, and linked to the tender.
The signed declarations and the technical bid are attached to the record. Anyone on the team can find them without asking.
A lost tender gets the winning value and the reason: the price bid was higher. Whoever bids next time sees the note.
Data moves between modules on its own, never typed in twice.
Kinds of companies where we put the module to work, fitted to their processes.
Demo apps where this module works on test data. Open them directly, no account needed.
Orders from every channel land in one list: field agents, the website, partner shops, public tenders and export, each with its status through to delivery. The warehouse sees stock by bin location and minimum levels, and quotes, contracts and invoices are filled in from the customer's record. Agents have daily routes, targets and a score, and the reports show sales by channel and by category.
The company follows public tenders from notice to contract, then the permit files with the distribution operators, with the deadline of every step. For each site it shows projects, work packages, materials, acceptances and payment statements, plus health and safety checks. Field crews get a simplified phone view and an assistant with the work procedures.
Five companies of the same group work in one program: after logging in you pick the company, and each has its own modules, from public tenders, car service and a paint lab to fuel and a rental fleet. HR, accounting, warehouses, purchasing, sales and reports are shared, and stock can be seen across the trading companies.
Not in its current form. The tenders you take part in are entered into the ERP, with their documents. Automatic retrieval of notices and reading the documentation with AI are in progress, as a prototype.
Yes. The bid for each lot is prepared in the Quotes module, and you follow the contract you won in the Contracts module, with its deadlines and instalments.
The tender specifications prototype uses a model installed on our own servers, so the documents are not sent to third parties.
In a demo we show you the modules on an example close to your company and talk about what would need adapting.
