Someone types every supplier invoice in by hand, line by line, and compares it with what came into the warehouse. A customer sends a photo of a product and nobody knows its code. The AI assistant does the reading and the searching, and a person checks and approves.
What goes into the module, what happens there and where the data goes next.
What comes in
What the module does
What goes out, and where
An example from a company that uses it.
At a building materials distributor, the stock manager uploads 22 invoices received on paper and as PDF. Each one appears with the supplier and lines filled in, waiting to be checked.
On a truckload of polystyrene, the invoice says 40 packs and the goods receipt says 38. The AI flags the line, and the stock manager calls the supplier before validating.
A customer sends a photo of an adhesive they want to buy again. The sales rep uploads the photo, and the ERP shows three similar products in stock.
The six-page estimate arrives as PDF. In the ERP it appears line by line, with labour separate from materials, ready to check.
The director asks: “Which quotes expire this week?” He gets the list, with a link to each quote.
Data moves between modules on its own, never typed in twice.
Kinds of companies where we put the module to work, fitted to their processes.
Demo apps where this module works on test data. Open them directly, no account needed.
Client contracts, invoices and annexes sit in one list, with client, category, versions and the history of every change. Uploaded documents go through text recognition and are assigned to the right client automatically. On each document you can ask for a summary or ask questions about clauses and penalties.
Open the demo Pecetea Documente (opens in a new tab)We make built-up letters, light boxes, flags and stickers for shops and companies. From the client's brief the system proposes the list of materials, labour and suitable suppliers, we adjust it and issue the quote as a PDF. Questions to suppliers and their answers are kept in one place, and for small materials we compare the supplier's price with DIY store prices.
Robots move credit files from the old applications into the ERP, field by field, and show what was transferred and where they stopped. Uploaded documents, applications, income certificates and contracts, are read automatically, and fields with low confidence go to an operator who validates them before the form is filled in.
Invoices read and descriptions drafted wait for a person to check them. Only after approval do they reach stock, accounting or the product record.
No. It works with PDFs and with photos of the invoice. For suppliers with unusual invoices, you add a reading rule.
We are working on it. We have a prototype that downloads notices from SEAP (the Romanian public procurement platform), reads the specifications and data sheet and answers questions quoting the passage from the document. It isn’t yet a product we install for clients.
In a demo we show you the modules on an example close to your company and talk about what would need adapting.
