Every morning someone downloads the bank statement, hunts for the payments and ticks them off against invoices, one by one. Meanwhile a sales rep ships more goods to a customer who hasn’t paid in two months. The Payments module brings in the statements, matches them to invoices and shows you who owes you money and for how long.
What goes into the module, what happens there and where the data goes next.
What comes in
What the module does
What goes out, and where
An example from a company that uses it.
A building materials distributor in Iași gets the list: 37 overdue invoices across 21 customers. Two customers are over their credit limit.
Of yesterday’s 64 payments, 58 are already linked to invoices. The accountant only looks at the remaining 6.
A contractor says 20 bags of tile adhesive arrived split. The invoice goes into dispute, with the delivery photo attached.
Two drivers are back with cash from customers. The handovers are booked at the cash desk, and the amounts show up on the paid invoices.
Customers with overdue invoices get a payment reminder, and sales reps see which orders are on hold until payment.
Data moves between modules on its own, never typed in twice.
Kinds of companies where we put the module to work, fitted to their processes.
Demo apps where this module works on test data. Open them directly, no account needed.
A customer order becomes a production order with a bill of materials and moves through the chipboard cutting, edge banding, drilling, assembly and finishing stations. Chipboard, edging and hardware stock flags what is missing and builds the supplier order, and customer invoices, documents and payments sit in the same place.
The distributor keeps items, consumables and packaging in several warehouses and storage locations. The app shows which products have dropped below minimum stock, suggests orders to the right supplier, records goods receipts and keeps the price history. Sales go through the till or on invoice, with a credit limit for each partner, cost centres and bank statement import.
Sales agents build quotes from the product catalogue, with markup, transport and discount on every line, and an accepted quote becomes an order. Orders go to suppliers, goods enter stock, and invoices and payments are tracked per customer. Company expenses and sales and profit reports sit in the same place.
Statements arrive automatically through the FINT bank aggregator, for the banks it connects to. For the others, you import the MT940 or CSV file exported from online banking.
Yes. Payments go into the Finance module and from there into your accounting software, SAGA or NextUp, as the case may be.
Yes. With a credit limit per customer, new orders are blocked once it is exceeded. If you want to let one through, the temporary release expires on its own.
In a demo we show you the modules on an example close to your company and talk about what would need adapting.
